How a Team Management App can simplify communication across your club & league

Clubs and Leagues that implement a team management app save countless hours each season.

with the Teamlinkt Team Management App, you can:

• Send instant schedule updates in the app when events are changed
• Use push notification messaging to communicate with families and coaches
• Save time by having teams self-submit game scores directly on the app

If you’d like to simplify communication during the season and keep all your coaches, players, and parents connected, keep reading.

What Is A Team Management App?

A team management app is your central place for all communication during the season. It’s where coaches, players, and parents can stay on top of important information such as game schedules, practice times, and team statistics. It can also help keep everyone in the loop on all club & league-related news.

With the app, automatic updates and reminders get sent out to all team members notifying them of games, practices, and schedule changes. Parents, coaches, and athletes can quickly check the schedule to know when and where they need to be. The team management app can also help keep track of attendance, so everyone knows who’s coming to games and practices.

Overall, it’s a great way to keep everyone on the same page and make sure nothing falls through the cracks. Plus, it’s super convenient and accessible, meaning you can check in on everything from your phone, making it easy to stay informed and organized no matter where you are.

Why implementing a team management app can drastically improve your season

Implementing a team management app can drastically improve the season for admins, parents, coaches, and athletes for several reasons:

1. Improved communication: With a team management app, coaches and players can easily stay in touch and receive updates and reminders about games and practices. This ensures that everyone is on the same page and no important information is missed.

2. Increased organization: The app can help keep track of important information such as game schedules, practice times, and player statistics. This makes it easy for league and club admins to stay on top of things and keep everything running smoothly.

3. Streamlined processes: A team management app can automate many of the administrative tasks that league and club admins have to handle, such as sending out updated schedules and recording scores & stats after the game is done. Also, your app syncs with your league website so all those scores & stats you submit in the app will update right on your website automatically.

4. Better player engagement: Having an app that players can access to see schedules, statistics, and other information related to the team, increases engagement and accountability from the players. Games can also be live-streamed to the app so parents won’t have to miss the action if they can’t be there for their children’s game.

Mike Thomas, a League Convener of a Youth Flag Football League with over 25,000 app users uses the TeamLinkt Team Management App to simplify communication during the season.

Families are reducing the number of seasons, leagues, or sports their child plays in a given year.  There could be a couple of reasons for this, like the cost of playing and the hassle of juggling multiple sports schedules. As a result, sports clubs and leagues need to get creative in order to keep their registration numbers up.

After reading this blog, you will learn 5 new strategies that you can implement today that will help you increase registration for your next season.

Luckily for leagues wanting to cut costs, there is an easy solution: switch to a software provider, like TeamLinkt, that doesn’t charge thousands in software & processing fees.

However, increasing registration season after season isn’t as easy. For the majority of clubs & leagues, word of mouth has been the biggest driver of registration growth. The next door neighbor kids are playing in a soccer league so you will register your kid in it as well. However, word of mouth can only get you so far.

Families today have a lot of options on how they want to spend their free time, competition has never been higher. Leagues & Clubs need to test out some new strategies that will help get more registrants.

In order to beat out the competition and get your club or league top of mind with parents, here are 5 tips that you can implement today.

5 tips that will increase registration each season

1. Improve your social media presence

It’s more than likely that you’re already on social media but is your club & league truly maximizing the platform? In order to get the most out of social media, you have to continuously post and share engaging content.

It’s more than just posting an image and some text day after day, you need to experiment & test with different types of media.

Media types such as:

• Short form video (Think Tiktok or Instagram Reels)
• Gifs and Memes
• Athlete testimonials
• How to guides, tips , and checklists (Long form highly valuable content)

The leagues & Clubs that excel are the ones that are keeping their community engaged. To easily do this, use a content planner tool, like Facebook’s post scheduler, and create a backlog of content then schedule the posts to go out every day. Do all that work once a week and then all you have to do is manage and respond to comments.

Boost your posts to make this even more effective

If you don’t have a huge following on social media, it may be hard to get engagement. To help grow your audience, try our “$1 a day approach”:

1. Boost each of your posts for a week for $1 a day.
2. After 7 days, identify the winners and continue to boost those higher performing posts.
3. Create new posts that are similar to what is getting the most engagement

This will help ensure that you top performing social posts are continue to generate good engagement and that you new posts are following the same style of what has proven to work best. 

2. Host free clinics & mini camps

Think of these as a “try before you buy” type program. A free clinic or a mini camp allows families to try out your sport, learn a couple new skills, and get familiar with you and your league members.

You can also use this opportunity to answer any questions that parents or athletes may have about the league. By offering these programs, you can introduce new people to your sport and potentially recruit them as future members of your league.

Here are a few examples of mini camps:

1. Football Mini Camp: A one or two-day camp focused on teaching basic football skills, such as throwing, catching, and tackling. The camp could also include drills and scrimmages to give participants a feel for the game.
2. Basketball Skills Camp: A camp designed to help young players improve their ball handling, shooting, and other fundamental basketball skills. The camp could include drills, skills challenges, and small-sided games.
3. Soccer Skills Clinic: A clinic focused on teaching young soccer players basic dribbling, passing, and shooting skills. The clinic could include drills, skills challenges, and small-sided games.
4. Baseball/Softball Hitting Camp: A camp focused on teaching young players proper hitting technique and helping them develop their power and accuracy at the plate. The camp could include drills, batting practice, and live pitching.

3. Offer registration promos & offer

Offering discounts on league registration can be an easy way to increase the amount of participants you get each year. This can help encourage parents to sign their kids up early and can also help you plan ahead for the season.

Some examples of discounts you can offer would be:

1. Early bird discounts: This can be a discount for those who register for a league before a certain deadline. This can encourage people to sign up sooner rather than later.
2. Discounts for teams: This can be a discount for teams that register a certain number of players. This can encourage teams to recruit more players and increase overall registration numbers.
3. Discounts for families: This can be a discount for families that register multiple children in the same league. This can encourage families to sign up all of their children at once, rather than just one or two.
4. Discounts for referrals: This can be a discount for players who refer a friend to the league. This can encourage players to spread the word about the league and bring in new players.
5. Discounts for military families: This can be a discount for military families as a way to show appreciation for their service. This can also make the league more accessible to military families who may have limited income.
6. Discounts for low-income families: This can be a discount for families who cannot afford the full registration fee. This can make the league more accessible to families who may not otherwise be able to afford it.

BONUS PRO TIP: Lowering your fees in general will get you more registrants and more revenue over all. This is how it worked for one of you customers:

4. Create a referral program

Encourage current families and players to spread the word about your league to their friends and families. You can offer discounts or other incentives for families who refer new players to your league.

If you’re wanting to set up a referral program, here are some things to consider:

1. Define the goal of the referral program: How many new participants would you want? How much are those new participants worth (in terms of registration)?
2. Identify the target audience: Who are you trying to attract through the referral program? And who is the best source of referrals?
3. Determine the reward structure: How will you reward people for referring new members or customers to your league or club? Will you offer discounts, free merchandise, or cash incentives?
4. Promote the referral program: Make sure people are aware of the referral program by promoting it through your website, social media, email campaigns, and other channels.
5. Make it easy for people to refer others: Provide referral links, promotional materials, and clear instructions on how to refer friends and family to your league or club.
6. Track the success of the referral program: Use a referral program management platform or software to track the number of referrals, conversions, and revenue generated through the referral program.
7. Analyze and optimize the referral program: Continuously analyze the performance of the referral program and make adjustments as needed to improve its effectiveness.

5. Offer flexible payment options

Offer flexible payment options. Some families may be hesitant to sign up for a league if they are not sure they can afford it. By offering flexible payment options you can make it easier for families to register.

When you use a fully customizable online registration software, you can add payment types such as:

• Pay now online
• Pay later online
• Pay later offline
• Payment installments
• Combinations of above

Pro Tip: Regardless of the payment method(s) that you choose to use, TeamLinkt’s online registration software will store all the data on who has paid and who hasn’t paid. Making it easy for you to go through registration and keep track of all the outstanding payments and of the participants that have paid all their fees. 

Learn more about installments here

CLubs & leagues are growing with TeamLinkt

Conclusion

There are many strategies that leagues and clubs can use to generate more registration each season. By simply starting with just one of the five strategies above, you can effectively increase registration and build a thriving community of athletes and enthusiasts. When you partner with TeamLinkt we don’t only provide you with league tools we also help you achieve your goals and create a successful and sustainable sports program that continues to grow season over season.